Fuel Cost Tracking

Category : Trackers

You can use this to track the operating cost of a vehicle, it offers the formulas for you to automate the calculation.

View the template

↓︎ Download Now

Cannot download using the button above? Click on this link to download the file.

Description

⌨︎

Comments

305

⤓︎

☆︎

A fuel cost tracking spreadsheet is a digital document or spreadsheet that individuals, businesses, or organizations use to record, analyze, and manage expenses related to fuel consumption for vehicles or equipment. It provides a structured format for documenting fuel purchases, calculating fuel efficiency, and tracking overall fuel costs over time.

Here are the key components typically found in a fuel cost tracking spreadsheet:

Date: Record the date when the fuel purchase was made. This helps establish a chronological record of transactions.
Vehicle or Equipment ID: Identify the specific vehicle or equipment for which the fuel is being purchased. This is especially useful for tracking expenses associated with multiple vehicles or pieces of machinery.
Odometer Reading: For vehicles, record the current odometer reading at the time of refueling. This allows you to track the distance traveled between refueling events.
Fuel Type: Specify the type of fuel being purchased (e.g., gasoline, diesel, natural gas, electric).
Gallons/Liters Purchased: Document the quantity of fuel purchased in gallons or liters.
Unit Price: Note the cost per unit of fuel, typically in dollars or the local currency.
Total Cost: Automatically calculate the total cost of the fuel purchase by multiplying the gallons/liters purchased by the unit price.
Mileage/Kilometerage: Calculate and record the distance traveled between the current and previous refueling events. This can be computed by subtracting the previous odometer reading from the current one.
Fuel Efficiency (MPG or L/100km): Calculate and record the fuel efficiency in miles per gallon (MPG) or liters per 100 kilometers (L/100km). To calculate MPG, divide the distance traveled by the fuel consumed. To calculate L/100km, divide the fuel consumed (in liters) by the distance traveled (in kilometers).
Notes: Include any relevant notes or comments about the fuel purchase, such as the location of the refueling station or any maintenance performed.
Running Total: Maintain a running total of fuel costs over time. This helps you track your cumulative expenses.
Charts and Graphs: Create visual representations of your fuel consumption and costs over time using charts or graphs to better visualize trends and patterns.
Category or Purpose: Categorize fuel expenses based on the purpose, such as personal use, business use, or specific projects. This can help you allocate costs accurately.
Tax Deductions: If applicable, document fuel expenses that are eligible for tax deductions or reimbursements.

You can create a fuel cost tracking spreadsheet using software like Microsoft Excel, Google Sheets, or specialized accounting software. Templates for fuel cost tracking are often available online and can be customized to meet your specific needs. Regularly updating and analyzing the data in your fuel cost tracking spreadsheet can help you make informed decisions about fuel consumption, budgeting, and optimizing efficiency for your vehicles or equipment.

Easy Preview and Download Spreadsheet Template

View the full version of a spreadsheet template with no limitations to see if you like it then you can download the excel template to store it on your device and use it for free.

Access Spreadsheet Template from Anywhere

This is working on all popular operating system such as Windows, MacOS, Linux, iOS. You can see the spreadsheet templates and download them without additional programs.

How to use a template

Figure out how to preview, download and then use the spreadsheet template by following the steps which are extremely easy to follow

👁
1
Select a category such as Invoices, Budgets, Calendars, Other Planners and Other Trackers and click on a spreadsheet template to view it online

⇓
2
After previewing the spreadsheet template you can download the one you think it is a fit with the purpose of you

🗎
3
Once you have the file on the device you can simply fill the data into it or modify it to match the use case

🗂
4
When you are done with the spreadsheet template you can use it in a way you choose

More similar templates

See more of the spreadsheet templates which are under the same category with the chosen one.

Property Inventory Management

Have a property and manage it and the inventories inside are not an easy task to deal with, we believe this is much easier to organize your objects using this excel template.

Time Cells

Manager must use this to manage the employees, this enable them to track their staffs more carefully.

Service Quality Survey

Plan the questions to ask your customer using this template, after all, you can gather all of the intelligence and do dealing better.

Online Wholesale Revenue Tracker

This can be used to track the revenue and sales of a store

Body Building Tracking

This is ready for you to use to set goal for the session, the template will let you know your current level after you give the information to it.

Tiny Spending and Taking Book

Everyday you need to manage your spending, why dont use this template to manage all of the transaction, this will help you do your task easier.

Simple Issues Tracking

Problems in life, project issues can be easily to track using this spreadsheet templates.

Travel Expense Tracking

Travel will cost efforts which can be translated to some sort of currency, kindly use this to manage them all.

Simple Inventory List

Write down all of your inventory names and descriptions so you can see on all them in one place.

Staff Leave Tracker

Know the leaves of the employees is a very important thing to the manager to calculate the velocity, tasks and salary.

Attendance Record

Teacher, profesor and trainer usually use this to track the attendants. Simply print this and write the names on it and do the work much more efficiently.

Simple Blood Sugar Tracker

Integrate this with your device or give information to it manually, this will give you an idea on how to visualize the health data.

Timesheet

Working timesheet to track the staffs to achieve an overview in regards to what the department is doing in the working hours.

Sales Report

Salesman use this to know how they are doing in last operation.

Important Update: Scheduled Maintenance for Enhanced Performance

The limitations of today have been reached